Project Administrator

Stratford, VIC

MACA is a publicly listed, integrated contracting services group specialising in mining, civil construction, infrastructure and mineral processing equipment.  Our operations span across Australia and South America.

Our team of some 1,300 live and breathe our CAN DO promise to ensure we deliver first class solutions to our clients, whilst providing a safe and great culture for our people.

To enable our business to grow, we require an experienced and capable Project Administrator to join our team.

Reporting to the Project Manager, the role is focused on providing hands on administration support to the entire project.  You will directly contribute to the effectiveness of how the project administration is maintained.

What’s in it for you at MACA?

  • Join a Can Do company who put’s People First.
  • We invest in our people to be leaders.
  • We give our people opportunities and support to stretch themselves and advance their career.
  • Join a company who does the right thing by the community.
  • We value loyalty and are loyal to our people.
  • An opportunity to make a real difference and make a positive impact on our success.
  • Work on a range of exciting and challenging client projects.
  • Be recognised and rewarded for outstanding work.

Responsibilities of the role:

  • Assist management with day to day administration tasks
  • Raise Purchase Requisitions, as required
  • Attend Site and Client meetings, as required
  • Maintain Monthly Claim Sheet
  • Prepare and issue invoices for completed works to Client
  • Reconcile issued invoices to Accounts
  • Update daily costings, keeping a running tally of costs and invoices
  • Assisting with month end processing
  • Payroll data entry of hours worked and leave requests in MACA Data System (MDS)
  • Updating and uploading of documents into MDS relating to OHS, Training and Compliance
  • Assist with quarterly audits

To be successful in this role, you will possess:

  • At least 3 years of administration experience, ideally working on a project
  • The ability to work autonomously, being self-driven
  • Sound knowledge of MS Office
  • Strong attention to detail
  • Well established communication skills; written and verbal

If you believe you have what it takes and want to work for a company where CAN DO is at the forefront of its thinking, please apply now.

Ensure you include a brief cover letter with your resume.

MACA is an Equal Opportunity Employer and strongly encourages female and Aboriginal and Torres Strait Islander applicants.  

Please send your employment query and resume to